COVID Policy

DRIVING EVENTS POLICY JUNE 3, 2021 UPDATE

The following updated policy has been adopted by the BMWCCA National Board of Directors regarding ALL drivingevents/programs:

Note: References in this document to “fully vaccinated” people mean those who have had the requisite number of shots per the manufacturers’ recommendations plus a 14-day waiting period after the final shot of the series.

  1. Chapters MUST comply with, and adhere to, ALL Federal, State and County mandates, as well as conform to any/all specific local & facility requirements in force at the time of the event
  2. Chapters are allowed to return to normal in-car instruction, as well as other dual-occupant driving events, provided they can do so with reasonable public health safety measures and within theapplicable conditions set forth by the entities listed in item #1.
  3. Chapters whenever possible should devise and deploy policies and procedures that accommodate all attendees (participants and guests) regardless of vaccination status.
  4. On the Chapter’s event and registration pages, the format for the event should be clearly described and include the following:
    • 4a. If the event is to be a dual-occupant driving event, the Chapter shall make clear to all registrants the manner in which the dual occupancy will be managed.
    • 4b. The Chapter shall make it very clear that dual occupancy is optional, and a registrant is free to decline having another person in their car. This choice shall be in the form of “Opt-In”or “Opt-Out” and be documented in the registration form.
    • 4c. Chapters may choose to prioritize registrants based ontheir choice of Opt-In/Opt-Out. If there are options available for Opt-Out participants, those participants should be permitted to choose among such options prior to their registration being confirmed.
  5. When an event requires pairing of individuals in vehicles, the registration process shall include a request for the Covid-19 vaccination status of each individual as of the day of the event.

    Example:

    _____I am now or will be fully vaccinated as of the event start date(meaning I am/will be at least 14 days beyond my final vaccination shot.)
    _____I will not be fully vaccinated as of the event start date.
    _____I decline to disclose my vaccination status as of the event start date. (Note: choosing this option will classify your vaccination status as not fully vaccinated as of the event start date).

  6. For participants NOT fully vaccinated, it is recommended to require masks and/or other face coverings when inside (e.g.,vehicles, classrooms, etc.). Additionally, when outside enclosed spaces, social distancing of at least 6 feet is recommended for those not fully vaccinated.

The National Board of Directors also recommends the following

  • Chapters should consider special wristbands to more easily identify participants that both qualify AND have Opted-In for in-car instruction.
  • Any shared equipment (e.g., student headsets, loaner helmets, radios for Chapter or facility communications) should always be sanitized before use by another person. Windscreens (mic covers) made from plastic and other solid materials can be cleaned with common cleaning agents or disinfectants (e.g., 70% Isopropyl). Foam can be carefully washed with warm water and mild detergent, then dried at a temperature of over 70° for at least 72 hours or simply replaced with a new (or newly washed) foam piece.
  • Chapters should consider the possibility that car sharing may cause complications with regard to the articles above. Because of this, Chapters should have an expressed policy and/or contingency plan in place for shared cars with drivers that may or may not both be fully vaccinated.
  • Chapters should develop a plan regarding a situation where a participant has opted-in for in-car instruction but changes their mind at the event or at the last minute. It is highly recommended that Chapters post their policy and any solution they find appropriate regarding this on the registration page, as well as making it known at the instructor’s and driver’s meetings so everyone is aware of what to expect should this take place.
  • At driving schools, chapters should be prepared for disparities in pace which may create passing issues within “hybrid” run groups involving both in-car and lead/follow instruction within the same session.
  • Because the Covid-19 status of all States and Provinces may vary on a rapid and unpredictable basis, the National DEC will be reviewing information and data available on an ongoing basis. Consequently, the NDEC may revise its recommendations as needed and Chapters should be prepared for this possibility.